Aug 19, 2010
Support Tip of the Week: Adding a Custom Time Type
EACH WEEK, OUR VERY OWN SUPPORT TEAM POSTS TIPS PULLED DIRECTLY FROM SUPPORT CALLS!
The Call: “We don’t use Vacation or Sick days at my work, we use PTO. How can I set that up?”
By default, Vacation, Sick and a few other standard time types can be quickly turned on within the settings of a project . If you’re with a company that instead uses PTO or something else to track that type of time – not a problem. It’s easy to setup.
First, go to Time Types in the data menu and click Add New. From here, you can fill out the necessary information including linking it to a payroll item (unless you use QBOE). When you’ve got that all filled out, click Save.
Now all that’s left is to choose which projects you’ll allow users to select this time against. Simply go to the project or projects and select Allow Custom Time Types and click Save. Easy!
For more information, including how to assign custom time types to projects, click here for a link to our Knowledge Base.
Category: Accounting, Company News
Tags: Add-On, online expense, Payroll, project tracking, QuickBooks, Web Timecards, Web Timesheets
Comments: No Comments
Aug 3, 2010
New Website Announcement
The Virtual Software team is pleased and excited to announce our new website. The new site went live this weekend and has been completely redesigned – with a new look, new features and improved navigation.
If you haven’t seen the new site yet, stop by and take a look by clicking here or the link above.
Category: Company News, Events, New Features
Tags: Add-On, Company Event, Productivity, Web Timecards, Web Timesheets, Website
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Jul 9, 2010
July release brings improved Tools, Reports and Organization
When you log in Monday July 12th, you’re going to have new options and features when you login to Virtual Time+Expense.
ENHANCED LAYOUT
A BRIGHTER, CLEANER LAYOUT
This new release brings a stronger color coordination to groups of timecards, expenses and invoices. Below is an image taken from the Review section. The columns and icons have been improved as well- to view the approval history click on Approved. To View or Modify, click on the magnifying glass icon.
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NEW ADMINISTRATIVE TOOLS
VTSYNC IS NOW IN PRODUCT
Launch the synchronization process within Virtual Time+Expense! Now when you need to bring data from your accounting software – like QuickBooks – simply click the link in the settings menu to bring up VTSync!
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SEND EMAIL LOGIN NOTIFICATIONS
Now you will be able to email your new users once you’ve set up their login information. Simply check the users you’ve set up and click Send Login Info (note that this will change the user’s password).
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NEW ADMINISTRATIVE FEATURES
SUBTOTALS ARE BACK
Back by popular demand are subtotals in reports. For example, you can easily see how many hours each employee has worked on a specific project.
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NEW REPORT OPTIONS
There are now two options when you’d like to save reports. The Download Report function saves reports in a manner consistent to what appears on the screen whereas clicking on Download CSV saves the information in a flattened, spreadsheet-friendly file.
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Category: Accounting, Company News, New Features
Tags: Add-On, Expense Reports, Payroll, QuickBooks, Web Timecards, Web Timesheets
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Jun 4, 2010
NEW RELEASE SIMPLIFIES YOUR EXPERIENCE
FASTER EXPENSE REPORTS, UPDATED NAMES AND NEW BUTTONS
This new release focuses on ease of use and to that end, there are a few changes. While the functionality remains the same, several features have been added to match both the changing needs of our clients and to create a simpler, more accessible user experience.
Faster Expense Reports
If you’re creating multiple Expense Reports, there’s now a way to duplicate entire reports and line items – saving you time and speeding up the report process. Below is an example of duplicating line items.
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Updated Names
To better represent the different sections of Virtual Time+Expense, three headers have been changed. To Be Approved, To Be Processed and Admin become Approvals, Review and Settings, respectively.
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Revamped Buttons
Below is a guide contrasting the old with the new – the old buttons and sections are on the left, the new on the right.
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Easier Exports
When exporting Billable and Payables, VTSync now automatically opens – making it smoother to export data.
New Grouping for Approvals and Review
In both the Approvals and Review sections, a new grouping system has been implemented. Timecards that need to be approved or processed is grouped by week. Previously, there wasn’t a way to quickly select a week’s timecards – now you can simply check the box that will appear when you move your cursor over it to select all the timecards. Additionally, expense reports are now grouped by user and can be selected in the same manner as timecards.
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No action is required on your part and these improvements will be released on Monday, June 7th. Thank you for your continued business and enjoy the update!
Category: New Features
Tags: Add-On, Expense Reports, QuickBooks, Web Timecards, Web Timesheets
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Apr 9, 2010
APRIL’S ALL ABOUT INTEGRATION
A QUICK OVERVIEW OF VIRTUAL SOFTWARE AND SMARTVAULT’S CONNECTIVITY
That’s right – Virtual Software and SmartVault are working together.
In this recent webinar, Virtual Software’s Marketing Manager Jason Woo works alongside SmartVault’s Claire Williams to showcase these two easy-to-use, readily accessible programs. Jason focuses on the complete functionality of Virtual Time+Expense – examining how it saves time for QuickBooks users by bypassing long charts and repetitive number entry for fast results. Williams narrows her presentation to the simplicity SmartVault offers in its upload and access capabilities. Together, Virtual Time+Expense and SmartVault create a complete package – two programs that complement each other: saving you time and money.
Virtual Software and SmartVault both want the same thing – your peace of mind. Check out the link below for ways to save time on data entry, upload files on the go, and how we’re proud to have created and partnered with SmartVault to present the definitive integrated solution for your all your time and expense needs.
We’ve got the video up on our YouTube channel which you can reach by clicking here or you can use the link below.
Virtual Software and SmartVault Integration Video