Aug 19, 2010
Support Tip of the Week: Adding a Custom Time Type
EACH WEEK, OUR VERY OWN SUPPORT TEAM POSTS TIPS PULLED DIRECTLY FROM SUPPORT CALLS!
The Call: “We don’t use Vacation or Sick days at my work, we use PTO. How can I set that up?”
By default, Vacation, Sick and a few other standard time types can be quickly turned on within the settings of a project . If you’re with a company that instead uses PTO or something else to track that type of time – not a problem. It’s easy to setup.
First, go to Time Types in the data menu and click Add New. From here, you can fill out the necessary information including linking it to a payroll item (unless you use QBOE). When you’ve got that all filled out, click Save.
Now all that’s left is to choose which projects you’ll allow users to select this time against. Simply go to the project or projects and select Allow Custom Time Types and click Save. Easy!
For more information, including how to assign custom time types to projects, click here for a link to our Knowledge Base.
Category: Accounting, Company News
Tags: Add-On, online expense, Payroll, project tracking, QuickBooks, Web Timecards, Web Timesheets
Comments: No Comments
Aug 12, 2010
AUGUST RELEASE ANNOUNCEMENT
Beginning Wednesday August 18th, you’ll notice several new features each designed to directly improve your Virtual Time+Expense experience.
EXPENSE CALENDAR
There is now a way to view expenses in a calendar view! This amazing new tool makes reviewing expenses a snap and provides fantastic visibility for both expense submitters and expense approvers. Simply click Review in Calendar to bring the expense calendar up!
STOPWATCH TIMER
You now have the ability to enable a stopwatch timer that will record submitted time to the minute!
REPORTS
Reporting enhancements have been finished, with detail and subtotal added to these reports: Time by Task/Class, Expenses by User/Project/Approver and Invoices by Company, Payables by User/Vendor/PO.
EASIER TO FIND
We’ve shortened our URL! Don’t worry, your old links will still work fine – but now it’s simply https://www.vtimecard.com/go?Login instead of https://www.vtimecard.com/vt/timecard.dll?Login.
VIRTUAL SOFTWARE IS PLUGGED IN
Look for us on Twitter and find us on Facebook. Also, expect another Tip of the Week next week right here on this blog!
Category: Accounting, Company News, New Features, SaaS, cloud computing
Tags: Expense Report, online expense, project tracking, time tracking, Timesheets
Comments: No Comments
Aug 10, 2010
SUPPORT TIP OF THE WEEK: MODIFYING A TIMESHEET
EACH WEEK, OUR VERY OWN SUPPORT TEAM POSTS TIPS PULLED DIRECTLY FROM SUPPORT CALLS!
The Call: “I’ve accidentally approved or processed my time – how do I put it back?”
No problem, this happens all the time. First, you have to find your timesheet. If you’re an Approver and accidentally approved it, you need to have your administrator look for it in the Review section. If you accidentally moved a timesheet from the Review section by clicking Mark For Export, it’s in the Billables and Payables section. Wherever it is, it’s easy to move it back to ANY of the other sections along or even delete it.
Here’s how to unprocesses, unapprove or delete a timesheet if you use a weekly calendar:
1. Once you’ve located the timesheet, click on the magnifying glass on the right-hand side of the screen. Once you’ve clicked on that, select the week you want to modify.
2. Click Edit Timecard in the upper right-hand corner.
3. On the far right of the screen, there is a grayed-out pencil and paper icon. This is the Modify icon, click it.
4. On this screen, you can unsubmit, unapprove, unprocess by unchecking the boxes under status or you can delete or change hours. When you’re finished, click Save.
Note: The actions will be a little different if you use a Daily timesheet. We have instructions here.
As always, feel free to search our Knowledge Base here for related articles.
Category: Accounting, Company News
Comments: No Comments
Aug 3, 2010
New Website Announcement
The Virtual Software team is pleased and excited to announce our new website. The new site went live this weekend and has been completely redesigned – with a new look, new features and improved navigation.
If you haven’t seen the new site yet, stop by and take a look by clicking here or the link above.
Category: Company News, Events, New Features
Tags: Add-On, Company Event, Productivity, Web Timecards, Web Timesheets, Website
Comments: No Comments
Jul 9, 2010
July release brings improved Tools, Reports and Organization
When you log in Monday July 12th, you’re going to have new options and features when you login to Virtual Time+Expense.
ENHANCED LAYOUT
A BRIGHTER, CLEANER LAYOUT
This new release brings a stronger color coordination to groups of timecards, expenses and invoices. Below is an image taken from the Review section. The columns and icons have been improved as well- to view the approval history click on Approved. To View or Modify, click on the magnifying glass icon.
.
NEW ADMINISTRATIVE TOOLS
VTSYNC IS NOW IN PRODUCT
Launch the synchronization process within Virtual Time+Expense! Now when you need to bring data from your accounting software – like QuickBooks – simply click the link in the settings menu to bring up VTSync!
.
SEND EMAIL LOGIN NOTIFICATIONS
Now you will be able to email your new users once you’ve set up their login information. Simply check the users you’ve set up and click Send Login Info (note that this will change the user’s password).
.
NEW ADMINISTRATIVE FEATURES
SUBTOTALS ARE BACK
Back by popular demand are subtotals in reports. For example, you can easily see how many hours each employee has worked on a specific project.
.
NEW REPORT OPTIONS
There are now two options when you’d like to save reports. The Download Report function saves reports in a manner consistent to what appears on the screen whereas clicking on Download CSV saves the information in a flattened, spreadsheet-friendly file.
.
Category: Accounting, Company News, New Features
Tags: Add-On, Expense Reports, Payroll, QuickBooks, Web Timecards, Web Timesheets
Comments: No Comments
Jun 21, 2010
USA Today says: Software-as-a-service gives small business powerful tools
USA Today says that small business owners have access to “a mother lode of technology that can free precious cash and manpower is available to them as in no other time in history.” They’re right.
There’s the old way of running of a business and there’s the new way, fueled by Software-as-a-service (SaaS) programs like Virtual Time+Expense. The reporter highlights Glen Smith, CEO of Commercial Retrofitters and Recyclers, who had his work computers stolen. If he was running a traditional small business, he would have had to spend a fortune on new computers, programs and data recovery. Empowered by SaaS programs, he was able to resume his business in a day.
It’s not just SaaS programs, it’s cloud computing that drives them. According to research firm IDC, growth in spending on cloud services by U.S. companies with 100 or fewer employees is projected to grow from $2.4 billion this year to $4.1 billion in 2013. But what is cloud computing, anyway? Cloud computing is internet-based computing that allows you to access applications and services on-demand, anytime, anywhere. Virtual Software is cloud computing and SaaS, allowing you to do your work online, anytime on-demand, free of the worries of software installations, maintenance updates and big upfront costs.
Perhaps more than anything, this quote highlights the long-term advantages of Cloud-empowered SaaS programs: “This technology allows you to do more with less,” says Bruce Chatterley, CEO of Speakeasy, a Seattle-based supplier of Internet phone systems. “Small business can now go toe-to-toe with big business.”
So if anyone asks you if you are using cloud computing or SaaS, you already are – with Virtual Software.
Category: Company News, SaaS
Tags: Cloud computing, Expense Reports, http://virtualsoftware.net/blog/wp-admin/post.php?action=edit&post=426#titlediv, Productivity, SaaS, Web Timecards, Web Timesheets
Comments: No Comments
Jun 4, 2010
NEW RELEASE SIMPLIFIES YOUR EXPERIENCE
FASTER EXPENSE REPORTS, UPDATED NAMES AND NEW BUTTONS
This new release focuses on ease of use and to that end, there are a few changes. While the functionality remains the same, several features have been added to match both the changing needs of our clients and to create a simpler, more accessible user experience.
Faster Expense Reports
If you’re creating multiple Expense Reports, there’s now a way to duplicate entire reports and line items – saving you time and speeding up the report process. Below is an example of duplicating line items.
.
Updated Names
To better represent the different sections of Virtual Time+Expense, three headers have been changed. To Be Approved, To Be Processed and Admin become Approvals, Review and Settings, respectively.
.
Revamped Buttons
Below is a guide contrasting the old with the new – the old buttons and sections are on the left, the new on the right.
.
Easier Exports
When exporting Billable and Payables, VTSync now automatically opens – making it smoother to export data.
New Grouping for Approvals and Review
In both the Approvals and Review sections, a new grouping system has been implemented. Timecards that need to be approved or processed is grouped by week. Previously, there wasn’t a way to quickly select a week’s timecards – now you can simply check the box that will appear when you move your cursor over it to select all the timecards. Additionally, expense reports are now grouped by user and can be selected in the same manner as timecards.
.
No action is required on your part and these improvements will be released on Monday, June 7th. Thank you for your continued business and enjoy the update!
Category: New Features
Tags: Add-On, Expense Reports, QuickBooks, Web Timecards, Web Timesheets
Comments: No Comments
May 5, 2010
Welcome to Virtual Time + Expense 6.0!
The entire Virtual Software team is excited to go live with the 6.0 release! When you log in you will notice a new and improved look and feel – it’s a natural progression that improves legibility throughout the product, while maintaining the current functionality -ensuring a smooth transition for you and your team.
Overall, we’ve given the product a few common and consistent elements: A softer color theme, consistent table widths and summary information for all review pages. We have made a few differences that are worth giving you a preview of. Below are differentiated sections targeting the type of user you are within Virtual Time+Expense: time users, expense users, approvers and administrators.
Time Users
The layout of the Calendar has been streamlined with easier to understand colors and a simplified Status column on the right. You can enter your time by clicking on any day or using the Edit link in the same right column.
.
The Weekly Time Entry screen remains generally the same, but implements a better use of space. The action buttons at the bottom of the screen have been redesigned to make them more intuitive: The two primary buttons are now Submit All and Save and Close.
.
Daily Time Entry has been streamlined as well. First, the sidebar on the left has been removed and the Summary information now appears at the top of the page, color coding the time by status. This color coding is shown on each row of time as well.
.
Expense Users
Expense Reports have also received a makeover – retaining the same functions, yet presented in a more intuitive manner. Below, the attachment feature is enabled as well.
.
Approvers
The Approval Page has been streamlined to include the new summary information, while easy-to-use filters allow you to change how the page is viewed without clicking a reload button.
.
Processors/Administrators
Reviewing time and expenses has taken a big leap forward with tabs on the To Be Processed screen that enables you to filter what you see, including All, Approved, Unapproved, and Unsubmitted Timecards. Additionally, the Process button has been moved to the bottom of the page to be more consistent with other review pages.
.
And Finally…
That concludes our preview of the new release. Thank you all for your continued support and we look forward to your continued feedback and comments.
The Virtual Software Team
Category: Company News, New Features
Comments: No Comments
Apr 15, 2010
VIRTUAL TIME+EXPENSE HAS NEVER LOOKED SO GOOD
VIRTUAL SOFTWARE, THE NEW RELEASE, AND THE IPAD: A TEASER
There are a lot of words in that title, but everything’s true.
Virtual Software’s coming out with a new release. It retains the functions that make Virtual Time+Expense the most effective time and expense tracking tool available while completely overhauling and updating the look.
Unfortunately, we’re not posting detailed pictures just yet, but we do have a teaser: the new release running on an iPad
Check it out:
Category: Uncategorized
Comments: No Comments
Apr 9, 2010
APRIL’S ALL ABOUT INTEGRATION
A QUICK OVERVIEW OF VIRTUAL SOFTWARE AND SMARTVAULT’S CONNECTIVITY
That’s right – Virtual Software and SmartVault are working together.
In this recent webinar, Virtual Software’s Marketing Manager Jason Woo works alongside SmartVault’s Claire Williams to showcase these two easy-to-use, readily accessible programs. Jason focuses on the complete functionality of Virtual Time+Expense – examining how it saves time for QuickBooks users by bypassing long charts and repetitive number entry for fast results. Williams narrows her presentation to the simplicity SmartVault offers in its upload and access capabilities. Together, Virtual Time+Expense and SmartVault create a complete package – two programs that complement each other: saving you time and money.
Virtual Software and SmartVault both want the same thing – your peace of mind. Check out the link below for ways to save time on data entry, upload files on the go, and how we’re proud to have created and partnered with SmartVault to present the definitive integrated solution for your all your time and expense needs.
We’ve got the video up on our YouTube channel which you can reach by clicking here or you can use the link below.
Virtual Software and SmartVault Integration Video